The secret to the success of any online business is having deep knowledge of understanding and utilizing the technology trending in the market and knowing what kind of tools are needed for your online business. 

Learn everyday and keep yourself up to date with digital technology and living together with digital innovators helps your business grow to leaps and bounds. In this guide, we look at top ten essential tools for your online business.

Software tools

Advantages of Software Tools and Technologies for Online Businesses

For online businesses, the use of software tools is a major investment. As your business grows, so do your software needs. Upgrading accordingly surely helps you increase productivity and add worth to your initial investment in positive way. 

With the multiple variety of software for each domain available in the market today, you can easily grab some that help you balance professional dreams with personal life. 

In the addition, these tools offer the following advantages to your online business:

  • Improves your Business Productivity. As a result, you can now journey into various businesses, including; education, offering legal services, ecommerce services, and selling goods and services, tax operations. 
  • Enhances traitorous cooperation. Different kind of tools improve communication through the chain supply and facilitate understanding. 
  • 24 * 7 Business access– online software provides you the freedom and flexibility to access your own business from anywhere. You can therefore work from home,on the street, on the road, or when on travel, anywhere. 
  • Better data security– Most of the online tools eliminate the need to update your business data, bail out you time and the stress associated with the updating business.
  • Compete with competitors– there are lot of software tools that help keep your business organized and managed. An efficiently running online businesss gives you a competitive advantage over your competitors. 

Project Management

Image Source:

Project management and tracking software is used for project planning, time management, resource allocation and change management. 

It enables business stakeholders and project managers to practice control cost, quality management and manage business budgets. 

In addition, project management tools helps managers through various stages of a project. With Regards, a full-suite project management platform offers plenty of advantages, which include:

  • Centralized resource management this tool enhances managing the resources by allowing managers to keep their teams on their head without underworking or overworking them. This has essential features that help the managers to identify bottlenecks and bring more people into the team.
  • Improved Team Socialize this tool’s design enhances team socialization. Project managers can divide a big project into mini parts and assign them to different employees. When using a management tool, the employees can socialize by discussing timelines, dependencies, progress and various tasks. 
  • Improved Communication– this tool creates a communication funnel for contact between the project team members, clients, and stakeholders. Most management tools come with a document sharing feature that allows you to share more project related information’s progress. 

There are huge number of project management tools, so picking the best for your business can be a little tricky. 

While choosing, ensure you select a tool that improves you to accelerate your production while saving on money and time. is one such tool that allows you to manage everything in one workspace. 


Image Source:

HR software - a digital solution which helps you manage and optimize your business’s daily, overall human resource tasks and goals. 

HR tool is an essential tool for hiring, navigating and ensuring compliance for online business. On top of that, the tool simplifies the task of managing people in your company. 

Whether you are a small, midsize or a MNC, the HR software offers numerous advantages such as:

  • Prevents Wasting time the tool automates people management tasks that are time consuming. Tools helps you stay on top of the employee information while having enough time to focus only on other business-driving activities. 
  • Real-time Acquisition integrating the HR software in your online company allows the manager to pass some kind of information to the employee without searching it manually over files. 
  • Legal compliance & Risk management assistance the tool is helpful in the preparation of documentation and records required by legal bodies. 

Picking the right HR tool requires a lot of planning, access and assessment to ensure you pick one that matches your needs. is one of the best HR management solutions for online businesses. 

It helps you unreel your employee’s day to day routines, centralized database, and customize all your HR activities. 


Image Source: DottedSign

E-signature software allows gathering signatures for documents that are exchanged electronically simple, eliminating the need for physical copies. Incorporating e-signing into your process improves the user experience while also providing the following benefits:

  • Easy to use – your customers can effortlessly view and sign papers from their phones, desktops, or tablets, no matter where they are. 
  • Enhanced security many e-signature platforms include Knowledge-Based Automation, a third-party verification tool. With this function, you can be confident that your documents will reach their intended recipient without compromising their security. 
  • Provides convenience this software allows you to collect multiple signatures at once without having to print any paper.

There are several e-signing programmes available, but DottedSign good option. The technology enables multitasking of documents, resulting in increased efficiency. It also enables for automated document transmission, which makes remote corporate procedures easier. 

Graphic Design

graphic design

Image Source:

Graphic design software is a group of apps that allow you to alter images on a computer graphically. Even novice designers should be able to navigate through good graphic design software thanks to intuitive controls and flexibility. 

In order to edit photos for web marketing, you'll need a tool like this. Furthermore, the software provides various benefits, including:

  • Increasing brand awareness and recognition– a well-designed graphic design communicates with your audience, promoting brand awareness. Furthermore, using strong visuals can grab your audience’s attention, helping you stand out against competitors.
  • Enhancing navigationgraphic design can be used to change visual aspects, increasing the navigation and usability of your business website.
  • Enhances professionalism – For example, your logo design speaks volumes about your business’s way of doing things.

When you think about these benefits, you'll want to pick a graphic design programme that will help you project professionalism. Vectornator enables you to achieve this and many other advantages for your business. 

It also contains respectable features including easy-to-create logos and graphics, as well as simple typography. 

Integration Tools


Image Source: Outfunnel

Integration tools allow businesses to combine data from different kind of sources and merge it into one cohesive and unified view. 

By integrating your business data, you able to find more actionable and valuable to enhance your business outcome. 

Using an integration tools for your business comes with a lot of advantages which include:

  • Facile to manage business systems– integration tools combine various systems in your business, making it easy to process data from multiple sources. 
  • Clock and effort saver by using integration tools, you can reduce downtime and effort used in tracking and analyzing data. 
  • Reduce/Neglect error integration tools allow you to run business reports in real time and with excellent efficiency. By different departments within your organization updating data simultaneously, it’s hard for anyone to access it before it gets centralized. 

There are lot of integration tools, but you have to ensure the best for your business. However, WeCanTrackand Outfunnelbest the list of the best integration tools out there. 

WeCan Track is most suitable if you want to integrate your entire affiliate community. The tool provides valuable insights and data management flow for your business, allowing you to accelerate. 

Outfunnel, on the other hand, allows you to connect all your marketing and CRM apps with one click. In addition, it automatically shares your marketing data with the sales team, allowing them to sell smart. Some of the integrations include HubSpot-ActiveCampaign, Pipedrive-Mailchimp, and many more. 

Annotation Tools


Image Source: PDF Reader 

Annotation tool help you add huge information to text, images, databases, or any other form of content. For instance, you can use the tools to annotate selected text within a Microsoft PowerPoint presentation or whiteboards. 

These annotation tools are handy in creating data sets needed for machine learning. By annotating images for your online business, you get to enjoy the following advantages:

  • Facilitates tracking object– artificial intelligence computer vision in image annotations and videos to track something. The artificial intelligence tracks all objects’ actions and comes up with different poses to help you identify ways you can use the object to improve your online business. 
  • Improved product listings if you’re running an e-commerce store business, you can use annotation tools to help your users find the right product using a picture. 
  • Identity(who) tracker – You can use the tool to identify people who visit your business or those your CCTV cameras captured.

There are several annotation tools out there, but PDF Reader is one of the top most. It offers favorable features such as allowing you to edit,view and convert documents from various platforms, including IOS, Android, Mac, and Windows. 

In addition, you can organize your documents in one place digitally, hence reducing clutter. 

Meeting Assistant


Image Source: Avoma 

These tools augment human note-takers by capturing, transcribing and indexing conversations with a simple touch. 

You can use them in your business to intelligently capture and analyze the flow of meetings and calls and later use the gathered information to make informed decisions. 

Furthermore, meeting assistant tools have other advantages, which include:

  • Automation of meeting of minutes the tool automates meeting minutes and other meeting-related artifacts, which help keep track of decisions made during business meetings. 
  • Hashlefree recording the tools have the capability of integrating the company’s calls and meetings with your calendar, videoconferencing, and sales dialer without disrupting the existing system. 
  • Conversation search and competive discovery meeting assistants can search conversations from past calls and meetings. You can use this feature when looking for a specific set of information without wasting time. 

With so many meeting assistant tools out there, selecting the right one for your business may be overwhelming. 

However, Avoma helps you make your meetings more actionable and more intelligent by offering numerous features. The tool helps meet management, assistant, collaboration, and intelligence. 



Image Source: Miro

As an entrepreneur, brainstorming tools are a valuable part of your online business by inspiring you to stay productive. 

In addition, the tool cuts the need of having a pen and a paper by allowing you access to your ideas on the go and access them whenever the need be. 

Other advantages of these tools include:

  • On-demand brainstormingthese tools are portable and therefore functional whenever you get great ideas. This is an essential feature since people tend to be creative anywhere BUT outside the office setting. 
  • Removes creativity blinders it’s common human nature to take the path with the least resistance when it comes to creativity. Brainstorming tools break you out of this path by increasing your creative challenge. In addition, since you can use the tool anywhere and anytime, you can go beyond your everyday thinking. 
  • Level up team’s creativity due to ease of use, these tools tend to stimulate more and better ideas among your team members during brainstorming sessions. 

There are several brainstorming tools out there that can help you stay on the competitive edge, and Miro is one such tool. The tool is easy to integrate with other business systems and comes with enterprise-grade security. 

Team Chat


Image Source: Slack 

Team chat tools are instant messaging apps that allow your team members to communicate openly and collaborate on tasks. Unlike emailing and texting, these apps come with numerous advantages, which include:

  • Instant communication by using the tools, your team members can communicate with each other in real-time. When the members ask and receive information instantly, there’s increased workflow. 
  • Saves money these tools help cut inefficient overhead and operate expenditures. For instance, you can take advantage of video calling to eliminate expensive phone call plans. 
  • Ease communication with remote workers with team chat tools, you no longer have to ignore remote teams and their engagement efforts. With the tool, you can include them in all your meetings, regardless of their location.

There are numerous team chat tools, but Slack with its integrations, helps you create a collaborative and administrative environment for productivity. It has channels that keep the work organized and allow you to connect with other companies you partner with. If Slack doesn’t work for your team, check out these Slack alternatives

Social Media Management

Social Media

Image Source: Promo Republic 

Social media management tools allow businesses/brands to publish, monitor, and manage their social platforms from one interface. By using these tools, you get to enjoy the following advantages:

  • Managing social accounts as you start to grow your presence on various networks, managing your accounts can be overwhelming. A dedicated social media management tool comes in handy by allowing you to consolidate your login details to one unified user interface. 
  • Updates on important posts a reliable social media management tool make it impossible to miss important notifications from clients, suppliers, or stakeholders. 
  • Organizing conversations– it’s tough to keep up with conversations when using multiple social media platforms. A good tool keeps track of all your discussions and includes a search bar to search discussions by keywords.

There are numerous social media management tools available in the market. However, the best one is easy to use, provides you with flexibility and options to manage your social accounts, and fits your budget. 

Promo Republic perfectly meets these features, in addition to giving you the freedom to choose a personalized solution based on your needs. 

Another important aspect of social media marketing is measurement and analytics. Social Status is a leading social analytics and reporting tool for all the major social media channels. 

Social Status improves you visualize all your social marketing performance and automate reports for clients or bosses.

Having the correct tools makes it easy to optimize your business. But with so many essential business tools out there, it’s hard to choose the most essential. 

So before you initiate searching which tools you need for your online business, there are things you should consider to ensure you select the most important & necessary for your business.

Furthermore, to the above tools, you can use numerous other tools to grow your business. Make sure that the software you use gives you a competitive edge against your competitors.